1. Define your priorities: The essential criteria
Before choosing a workspace model, it is essential to assess the following:
- Flexibility
Your spaces must evolve according to the cycles of your business, whether they are phases of growth or contraction. - Total budget
Think beyond rent: consider layout, maintenance, and service costs to control your overall expenses. - Services needed
Identify the essential services to ensure effective management: security, IT, cleaning, maintenance, etc. - In-house expertise
Do you have the resources to manage your spaces, or do you want to outsource this task? - Speed of implementation
Adapt your installation and occupancy deadlines to the urgent needs of your business.
2. Explore solutions: Overview of available models
Here is an overview of the main solutions for businesses:
a) Traditional commercial lease
A classic solution for established businesses looking for stability and personalization.
- Benefits : Total customization of spaces, cost stability, investments spread over several years.
- Disadvantages : Low flexibility, high initial costs, complex management.
b) Coworking
Ideal for flexible needs and immediate access to all-inclusive services.
- Benefits : No initial investment, maximum flexibility, services included, modularity of expenses.
- Disadvantages : Low customization, high monthly costs.
c) Managed Office
A hybrid alternative combining flexibility and outsourced management.
- Benefits : Simplified management, moderate flexibility, predictable costs.
- Disadvantages : Dependence on the service provider, costs sometimes higher than a traditional lease.
3. Practical cases: Adapting the solution to your business
Start-up: Fast and scalable start
- Criteria : Need for maximum flexibility, contractual simplicity, simplified management.
- Ideal solution : Coworking.
SMEs/ETI: Flexibility and control to support growth
- Option 1 : For businesses with internal resources, a 3/6/9 commercial lease.
- Option 2 : For those without real estate expertise, a managed office to outsource management while remaining agile.
Large companies: Customized strategy
- Criteria : Long-term, spaces that reflect the values of the company, need for CapEx investment.
- Ideal solution : Commercial lease with firm commitment and opportunities to negotiate rent allowances.
4. How do you choose the right solution for your needs?
A three-step process can help you clarify your priorities:
- Step 1: Define your priorities
Rank your criteria according to their importance: flexibility, budget, services, installation speed, etc. - Step 2: Map your needs
Compare the available solutions using a table or graph. Analyze each option according to key areas such as:some text- Speed of implementation
- Total cost
- Services included
- Contractual flexibility
- Step 3: Test and adjust
When possible, experiment with a temporary or hybrid solution to validate its suitability for your needs before engaging.
5. Why choose Squareful to support you?
Chez Squareful, we understand that every business is unique. This is why we offer tailor-made real estate solutions, backed by more than 25 years of expertise and innovative tools such as our platform SquareFactor.
Our strengths :
- One comprehensive expertise covering the entire real estate lifecycle, from strategy to execution.
- One personalized approach, guaranteeing optimal flexibility and simplified management.
- One technology platform intuitive to optimize your projects in real time.
There is no one-size-fits-all solution. The ideal model depends on your business goals, resources, and life cycle. Make the right choice thanks to an in-depth analysis and the support of dedicated experts.
Do you want to know more? Contact our experts for personalized support and maximize your real estate projects today!
